Music therapists: weekly sessions and parent meetings
How music therapists can plan weekly sessions and parent meetings with online booking: fixed weekly times from your list, reviews with parents and holidays.
5 min read
Music therapy with children runs on a weekly rhythm, with regular meetings to share progress with parents. Keeping both on track by message is hard. With Book, parents book a first meeting on your own booking page, and you book the child's weekly sessions and the review meetings from your list, so the family has every date in their calendar.
Services for sessions and meetings
On Book, each service has a name, a price and an optional description, all shown on your public page. Each slot belongs to one service, sits within one day and has its own capacity.
| Service | Example slot | Places |
|---|---|---|
| First meeting with parents | 1 h | 1 |
| Weekly session – child | 45 min | 1 |
| Parent review meeting | 30 min | 1 |
| Video parent meeting | 30 min | 1 |
Durations are examples: set your own according to the rules that apply to you.
Fixed weekly times from your list
After the first meeting, agree a weekly time and book the child's sessions yourself from your bookings list until the next school holiday. First and last name are enough; use the parent's email so they get a confirmation with a calendar file for each session. Book doesn't send reminders.
Review meetings with parents
Book a review meeting every term from your list, in a separate parent meeting service, so it stands out in the family's calendar. For parents who can't come in, use a video meeting service and send your link by email: Book doesn't create video links.
School holidays
Book sessions term by term and leave holiday weeks empty, unless you offer holiday sessions. Slots repeat weekly on the weekdays you choose until an end date.
Keeping public slots for new families
You create every slot. Don't open public slots at the times you've given to weekly children; open only a few first-meeting slots at other times.
Discretion
Service names and notes appear in the family's calendar file. Use neutral names, and ask parents not to write health or diagnosis details in the note, according to the rules that apply to you.
Changes
Families can't move or cancel online: they contact you, and you move the session from your list. State your notice policy in the description.
What Book doesn't do
Book doesn't store clinical notes or reports, take payments or send reminders. One booking page per business, no staff field: with colleagues, create services per therapist. See the guide on small group sessions. Book costs €5/month, everything included: unlimited services and bookings, no commission, no contract.
Who books the weekly sessions?
Can I schedule regular meetings with parents?
Can parent meetings be by video?
Should parents write diagnosis details in the note?
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