Speech therapists: book assessment appointments online
How speech and language therapists can book assessment appointments online: a longer assessment service, parents booking for children, reports and follow-ups.
5 min read
An assessment is the start of everything: it takes longer than a regular session, may involve a parent, and leads to a feedback meeting and a plan. Arranged by phone, it means calls you can't take during sessions. With Book, families book an assessment slot on your own booking page, at the times you keep for assessments, and you book the feedback and regular sessions from your list.
A longer assessment service
On Book, each service has a name, a price and an optional description, all shown on your public page. Each slot belongs to one service, sits within one day and has its own capacity.
| Service | Example slot | Places |
|---|---|---|
| Assessment – child | 1 h 30 | 1 |
| Assessment – adult | 1 h 15 | 1 |
| Assessment feedback | 45 min | 1 |
| Regular session | 45 min | 1 |
Durations are examples: set your own according to your practice and the rules that apply to you.
Assessments at set times
Assessments are long and need focus. Open assessment slots only at a few set times each week, such as Wednesday mornings, so they don't break up your regular sessions. Slots repeat weekly on the weekdays you choose until an end date. You create every slot, so time for scoring and notes after an assessment never appears on your page.
Parents booking for a child
The booking form takes first name, last name, email and phone, plus an optional note. A parent books in their own name and adds the child's first name and age in the note. Each online booking takes one place, so siblings mean separate bookings.
What to keep out of the note
The note reaches you in the new booking email and appears in the parent's calendar file. Ask parents not to describe difficulties or health details there; you'll go through everything at the assessment, according to the rules that apply to you. Use neutral service names, such as "Assessment".
What the description should say
- who the assessment is for and how long it lasts;
- which documents to bring, such as school reports or a referral if you need one;
- whether a parent stays during the assessment;
- that a feedback appointment follows, and roughly when.
Feedback and the move to regular sessions
At the end of the assessment, book the feedback appointment yourself from your bookings list. First and last name are enough; with the parent's email, they get a confirmation with a calendar file. If regular sessions follow, book them from your list too, at the weekly time you agree. See the guide on weekly sessions for children.
A waiting list
Book has no waiting list. If assessments are full for weeks, say in the description how far ahead you're booking, and keep a list of families who call; when a slot opens, contact them yourself.
Working as a team
Book has one booking page per business and no staff field. In a shared practice, create assessment services per therapist.
What Book doesn't do
Book doesn't store reports or records, take payments or send reminders. Families can't move or cancel online: they contact you. Book costs €5/month, everything included: unlimited services and bookings, no commission, no contract.
Should assessments have their own service?
Whose name goes on a child's booking?
Does Book have a waiting list?
Can I book the feedback appointment straight away?
- Speech therapist booking software & online diary — €5/month
- Speech therapists: plan weekly sessions for children
- Health practices: patient booking basics online