Hair salons: scheduling several stylists on one page

If your salon has two, three or more stylists, you can take all their bookings on one Book page. There are two ways to set it up, and you can mix them: when clients want a particular stylist, create one service per stylist, such as "Cut and blow-dry with Léa"; when clients just want the next free chair, create one shared service and give each slot as many places as stylists on shift. Open slots that follow your rota, and every stylist's day fills from the same page, at €5/month for the whole salon.

Book gives one booking page per business. Each service has a name, a price and an optional description shown on that page, and each slot belongs to one service, sits within one day and has its own number of places. There is no separate staff field: the service name is what tells everyone whose client it is. Slots of different services can run at the same time, so Léa and Sam can both have a 10:00 appointment without any conflict.

Regular clients tend to ask for a stylist by name. Give each stylist their own services and put the name in each one, so the public page reads like a menu per person. It also lets you price by level: a senior stylist and a junior can charge differently for the same cut.

Durations, places and prices are examples: set your own. Keep the list short. With three stylists and six services each, your page shows eighteen lines; give per-stylist names only to the services where the choice matters, such as colour and long cuts, and use shared services for the rest.

For quick services where clients don't mind who does them, such as a men's cut, a fringe trim or a blow-dry, create one shared service and set each slot's places to the number of stylists working at that hour. Two stylists on the floor means two places at 10:00; when both are booked, that slot leaves your page. You then decide at the desk who takes which client.

Open each stylist's slots only on the days they work. Slots repeat each week on the weekdays you choose until an end date, so a stylist who works Tuesday to Saturday gets one series of slots, and a part-timer who works Thursday and Friday gets another. When the rota changes, end the old series and start a new one. For shared services, match the places to the number of people on shift: three on Saturday, two on Tuesday.

While a colour develops, the stylist is free for a short cut. Because slots of different services can overlap, you can open a 30-minute cut slot for Léa in the middle of her colour slot. Only do it where you know the timing works, and leave the colour slot long enough for application, processing, rinse and finish.

Clients can't move or cancel online; you move bookings from your bookings list. Rescheduling works across services, so a client booked with Léa can be moved into a free slot with Sam on the same day, or to Léa's next day in. Book doesn't email clients about changes, so call or text each client to agree the new time, then delete Léa's remaining free slots for the days she's away so nobody else books them.

Whoever answers the phone books the client straight into the right stylist's slot from the calendar. First and last name are required, email and phone optional; with an email, the client gets a confirmation with a calendar file. Every booking, online or by phone, lands in the same bookings list, and the salon's calendar syncs with Google, iPhone or Mac, so the desk and the stylists see one shared diary.

For each stylist service, say what's included, whether a consultation or a strand test is needed first, and what to tell you in the note, such as hair length or the colour wanted. Book doesn't take payments, so say how clients pay at the salon. Book costs €5/month for the whole salon, everything included: unlimited services and bookings, no commission, no contract.