DJs: venue visits and setup times

A smooth event night starts with a venue visit: where the decks go, power points, access for gear, curfew and volume limits. Then setup has to fit around caterers and decorators. With Book, clients book a venue visit or planning call on your own booking page, and you create the event day from your list with setup times in the note.

On Book, each service has a name, a price and an optional description, all shown on your public page. Each slot belongs to one service, sits within one day and has its own capacity.

Durations and prices are examples. A slot sits within one day, so a party past midnight runs as an evening slot; note the finish time in the booking.

Open venue visit slots on weekday evenings or weekend mornings. Slots repeat weekly on the weekdays you choose until an end date. The booking form takes first name, last name, email and phone, plus an optional note that reaches you in the new booking email: ask for the venue, the event date and the venue contact.

Don't open public slots for events you confirm by contract. Create the event booking yourself from your bookings list. First and last name are enough; with their email, the client gets a confirmation with a calendar file. Add a note, such as "load-in 16:00, sound check 17:30, first dance 21:00", so the timeline shows in their calendar file.

Say in the event description how much setup time you need, the space and power required, and that the venue must confirm access and curfew.

Wedding season fills Saturdays early. With a second DJ, create event services per DJ: one booking page per business, no staff field. Slots of different services can overlap, so both can work the same night.

Clients can't move or cancel online: they contact you, and you move the booking from your list. Book doesn't email clients about changes and sends no reminders. Your bookings sync with Google, iPhone or Mac calendars.

Book doesn't take deposits or payments, write contracts or manage playlists. See the guide on wedding DJ planning meetings. Book costs €5/month, everything included: unlimited services and bookings, no commission, no contract.