Swimming teachers: organising lessons by term and level

Swimming lessons run by level and by term: a beginners' group can't share a lane with improvers, and pool time is booked season by season. Organise both in your booking calendar: one service per level with its own places, slots that repeat each week until the end of term, and weekly places for swimmers who continue. Parents book the right level at a time that suits them, groups stay the size you can teach, and moving a child up a level takes a few seconds.

On Book, each service has a name, a price and an optional description shown on your public page, and each slot belongs to one service, sits within one day and has its own capacity. Name each level clearly and say in the description what the swimmer should already be able to do.

Durations, places and prices are examples: set your own.

Set each slot's places to the group size you can teach safely in your lane space. Each online booking takes one place, and when a group is full it leaves your page. A parent with two children books twice, once per child, with each child's name and age in the note.

Slots repeat each week on the weekdays you choose until an end date. Set the end date to the last lesson of term, and leave out half-term weeks by ending one series before and starting another after. When next term's pool times are confirmed, open them as a new series.

Children who continue keep the same weekly place. After their first lesson of term, book the following weeks yourself from your bookings list; first and last name are enough, and if you enter the parent's email, they get a confirmation with a calendar file for each date.

When a swimmer is ready, move their booking from your list to the next level's service; rescheduling works across services. Tell the parent yourself, since Book doesn't email clients about changes, and say what changes, such as the time or the lane.

A short assessment slot helps place new swimmers in the right level before they book a term. Create it as its own service with one place per slot.

Parents can't move or cancel online: they contact you and you move the lesson. Book doesn't take payments, so say in the description how term fees are paid. Book costs €5/month, everything included: unlimited services and bookings, no commission, no contract.